Permanent Traders

Extending your outdoor trading space is a great way to showcase your business and all it has to offer to the expected 400,000 visitors to the 2018 St Kilda Festival on Sunday 11 February. Fixed premise businesses located on Acland Street, Shakespeare Grove and Fitzroy Street may apply to occupy or extend the outdoor trading space in front of their premises.

Retail premises may setup displays of wares for sale and cafés/restaurants may setup additional seated outdoor trading space for patrons. We are here to make your Festival experience an enjoyable one and if we can be of further assistance, please feel free to contact us. We can also come down to your site and meet with you in person at your convenience. Before commencing your application please contact us for a copy of your Festival extended trading space plan.

Application instructions

For public health and safety reasons, the City of Port Phillip Council manages various special events through its Local Law 1 (Community Amenity). A permit is required to trade at the St Kilda Festival and to use council parks and reserves, including the foreshore and roads for a range of activities.

Whilst we encourage and welcome applications from fixed premises, not all traders will be able to extend onto the footpath due to various egress and emergency management reasons. Completing this application does not guarantee acceptance. Applications will be evaluated by St Kilda Festival Management, Victoria Police and the VCGLR (where applicable) and the outcome of your application will be advised in late November. If your application is approved, you will be issued with a tax invoice that must be paid in full before your permit can be issued. St Kilda Festival management reserves the right to cancel your application at any time and without notice. Failure to pay the issued tax invoice within the terms of payment may result in cancellation of your application.

The closing date for all applications is Friday 27 October 2017. Late applications cannot be accepted under any circumstances.

To reduce our impact on the environment, please apply electronically below. If you are having trouble with the online application process, a printable version of the application is also available upon request.

Before commencing your application please contact us for a map of your available extended trading space. If you have any questions or would like us to come and visit you at your premises at a time convenient to you, please contact:

Angela de Mel
Festival Trader Liaison & Vending Manager
St Kilda Festival

T: 03 9209 6266 / 0434 316 784 E: skftraders@portphillip.vic.gov.au

Application Details

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By completing this section you are agreeing to apply to extend or amend your outdoor trading area for the St Kilda Festival

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Major Event Liquor Licence – Multiple Applicants (Liquor Licence)

If you are a licenced premise, you must apply for a Major Event Liquor Licence (Multiple Applicants). Once granted, your licence may require you to provide security guards and may impose additional conditions than what appears on your regular liquor licence. Please complete and upload the form below and we will submit this to the VCGLR on your behalf. (Liquor Licence). DO NOT lodge your Major Event Liquor Licence (Multiple Applicants) application directly with the VCGLR as it will be not be processed. All applications must be lodged as one submission, by St Kilda Festival Management only.

– Application Form: Major Event Liquor Licence (Multiple Applicants)

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Alternatively, you may send in your application and cheque payment (made payable to ‘Victorian Commission for Gambling and Liquor Regulation’) by mail to us and we will submit this to the VCGLR on your behalf.

 

Fees Payable

Please note the fees are only payable once your application has been approved and a tax invoice has been issued.

– Administration Fee (GST Inclusive) $31.00

– Extended Trading area (Licenced premise) per m2 $26.00

– Extended Trading area (Non licenced premise) per m2 $10.00

– Extended Trading area (Retail premise) per m2 $10.00

– Major Event Liquor Licence Fee (Licenced premises only) $142.10

Insurance & Indemnity

All itinerant traders must have public liability insurance to the value of $10 Million naming the CITY OF PORT PHILLIP as an interested party on the Certificate of Currency. You are also required to indemnify the City of Port Phillip against all losses and claims by agreeing to the following:

This indemnity given this
by

(hereinafter called “the Indemnifier”) to the PORT PHILLIP CITY COUNCIL (hereinafter called “the Council”).

Whereas the Indemnifier has applied to the Council for a permit to use a portion of the road or the footpath or other Council land within the municipal district under the Council’s Local Law 1 (Community Amenity) and the Council has granted that authority by way of a permit.

By checking the box below the Indemnifier confirms that in consideration of the Council granting a permit the Indemnifier agrees to indemnify and to keep indemnified, and to hold harmless the Council, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them, arising out of, or in relation to the Indemnifier’s performance or purported performance under the permit granted by the Council and is directly related to the negligent acts, errors or omissions of the Indemnifier.

The Indemnifier’s liability to indemnify the Council shall be reduced proportionally to the extent that any act of omission of the Council, its servants or agents, contributed to the loss or liability.

It is important you read and understand your obligations and seek professional advice where appropriate.

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E.g., 25 Nov 2017
I agree to indemnify the Council as per the above Indemnify Statement.

Important:

- In order to sell and serve food on Festival Sunday, your business MUST be a registered food premise within the City of Port Phillip Health Services Unit.
- Retail premises are not permitted to sell food or drinks.
- Food Traders Only:

  • The only food permitted to be sold from the footpath or roadway outside your business are ice-cream, soft drinks, coffee and alcohol (beer/wine only). Beverages must be served in plastic. NO GLASS IS PERMITTED in any outdoor trading areas on Festival Sunday.
  • All other food is NOT TO BE SOLD from the footpath or roadway areas and must be sold from within your premises, as per usual. This includes (and not limited to) pre-prepared sandwiches, hot food from Bain Maries, all potentially hazardous food, freshly squeezed juices and salads.
  • BBQ’s and other cooking or hot holding facilities are NOT permitted on the footpath or roadway. This equipment will be instructed to be removed on the day.
  • The sale of alcohol from the footpath or roadway is subject to the Victorian Commission for Gambling and Liquor Regulation licencing approval and will only be permitted from premises currently holding a suitable liquor licence.

Terms and Conditions

You must agree to all terms and conditions as outlined in the following document:

- Important Information: Download Here

I have read, clearly understand and agree to all terms and conditions as outlined in the above document.*

Declaration

I understand that the submission of this information does not guarantee me a site at the St Kilda Festival and the acceptance of my application is at the absolute discretion of the event organisers. I understand that I will not be liable for payment until I have been approved as an accredited stallholder and invoiced by the City of Port Phillip according to the details I have provided in this application. I understand that I am liable for full payment of fees and charges once my application has been processed and approved by St Kilda Festival Management. I understand I will not receive a full refund under any circumstances once this payment has been made to the City of Port Phillip. I guarantee that the information supplied in this application is current and accurate at the time of submission.
I confirm that I have completed this application honestly and to the best of my knowledge and that I have read and clearly understood all information contained within this application process.

Lodgement

If you are having difficulty completing your application online, we are available to assist you in person at a time convenient to you. In the interests of sustainability, we prefer to receive applications online or via email; however we understand this is not always possible. Please do not hesitate to contact us, if you require additional support:

Angela de Mel
City of Port Phillip (St Kilda Festival)
Private Bag 3
St Kilda VIC 3182
T: 03 9209 6266 / 0434 316 784
E: skftraders@portphillip.vic.gov.au

 

Collection notice

The personal information requested on this form is being collected by the Council for the St Kilda Festival permits process. The personal information will be used solely by the Council for that primary purpose or directly related purposes.