Itinerant Food Stalls

In this section you can apply to participate at the 2018 St Kilda Festival as a food stallholder on Sunday 11 February. The iconic St Kilda Festival is held on the second Sunday in February each year and draws up to 400,000 visitors throughout the day, making it Australia’s largest free music festival.

Application instructions

For public health and safety reasons, the City of Port Phillip Council manages various special events through its Local Law 1 (Community Amenity). A permit is required to trade at the St Kilda Festival and to use council parks and reserves, including the foreshore and roads for a range of activities.

Whilst we encourage and welcome applications from stallholders, spaces are strictly limited. Completing this application process does not guarantee you a site. Notification on the status of your application will be provided in December. Your site will only be confirmed once payment of the issued tax invoice has been received. St Kilda Festival Management reserves the right to cancel your application at any time. Failure to pay your tax invoice within the terms of payment may result in cancellation of your application. Trader selection and site placement is at the absolute discretion of St Kilda Festival Management. Trader selection and site placement is at the absolute discretion of St Kilda Festival Management.

The closing date for all applications is THURSDAY 30 NOVEMBER 2017. Late applications may not be accepted.

To reduce our impact on the environment, please apply electronically below. If you are having trouble with the online application process, a printable version of the application is also available upon request.

If you have any questions please contact:
Angela de Mel
Festival Trader Liaison & Vending Manager
St Kilda Festival
T: 03 9209 6266 / 0434 316 784
E: skftraders@portphillip.vic.gov.au

Application Form

Please include state prefix.

Social media links

Stall Information

Please provide a brief description of your stall including any theme, typical level of product output and previous events you have participated in

So that we can calculate your fees accurately, please ensure you measure your site dimensions to the nearest centimetre. DO NOT QUOTE IN FEET OR INCHES. You will have stallholders, fencing or other infrastructure immediately beside and behind you so it is imperative that you calculate your footprint accurately otherwise you may not be able to fit on site and you will therefore be unable to trade.

The dimensions of my stall are

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Product Information

In a few words, please briefly describe your product/cuisine (eg: “Thai Street food”, “Gluten Free Bagels”)
Order

Marquee Information

All marquees brought on site must comply with the relevant Australian Standard. A Certificate of Compliance Design (CoDC) issued by a Licenced Engineer or Manufacturer must be supplied with your application. Marquees approved to be brought on site must be weighted with a minimum of 39kg per leg. Alternatively, Australian Standard compliant marquee packages may be hired from us. Changes to orders may not be possible once a tax invoice has been issued hence it is important you pre-order any marquee infrastructure. Changes to orders may not be possible once a tax invoice has been issued hence it is important you pre-order any marquee infrastructure needs.
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Power

Power will be supplied according to your order so please ensure you choose the correct amount for your operation. Additional power cannot be supplied on the day, hence it is important you pre-order all required power.

Gas Safety

All food stallholders using LP Gas are required to comply with the Victorian Code of Practice for the Safe Use of LP Gas. All appliances need to be certified and stallholders must submit the Energy Safe Victoria Gas Safety Checklist to St Kilda Festival Management before commencing trade.

Please note that portable generators are prohibited and MUST NOT be brought on site. Generators built into food trucks are permitted.

Refrigerated Storage

Storage capacity for coolrooms is extremely limited. Coolroom sites are subject to availability and are charged at a flat rate of $123.00 per site. Sites allocated are at the discretion of St Kilda Festival Management and may not be in immediate proximity to your trading site. Priority is given to stallholders selling meat or dairy products. Please note that you must provide your own Coolroom infrastructure – St Kilda Festival Management will only issue a permit for the physical space you wish to occupy.

I wish to bring a cool room

Cool room dimensions

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Power Required For Coolroom

Food Act Registration

Please DO NOT lodge your Statement of Trade on Streatrader at this time as it will not be accepted. If your application is successful you will be notified when you may complete your SoT.

 

Insurance & Indemnity

All itinerant traders must have public liability insurance to the value of $10 Million naming the CITY OF PORT PHILLIP as an interested party on the Certificate of Currency. You are also required to indemnify the City of Port Phillip against all losses and claims by agreeing to the following:

This indemnity given this
by

(hereinafter called “the Indemnifier”) to the PORT PHILLIP CITY COUNCIL (hereinafter called “the Council”).

Whereas the Indemnifier has applied to the Council for a permit to use a portion of the road or the footpath or other Council land within the municipal district under the Council’s Local Law 1 (Community Amenity) and the Council has granted that authority by way of a permit.

By checking the box below the Indemnifier confirms that in consideration of the Council granting a permit the Indemnifier agrees to indemnify and to keep indemnified, and to hold harmless the Council, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them, arising out of, or in relation to the Indemnifier’s performance or purported performance under the permit granted by the Council and is directly related to the negligent acts, errors or omissions of the Indemnifier.

The Indemnifier’s liability to indemnify the Council shall be reduced proportionally to the extent that any act of omission of the Council, its servants or agents, contributed to the loss or liability.

It is important you read and understand your obligations and seek professional advice where appropriate.

E.g., 25 Nov 2017
I agree to indemnify the Council as per the above Indemnify Statement.
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Accessibility

St Kilda Festival is committed to providing accessibility to all people, including those with a disability. As a commitment to ensuring compliance with the St Kilda Festival’s Disability Action Plan, traders are required to agree to and comply with the following conditions
I will not obstruct the pedestrian pathway around the trading site.
I will ensure that either the service counter/bench/display height of my outlet is no greater than 900mm or special assistance is provided to each customer that may require accessibility assistance.
I will ensure EFTPOS machines have an extension cord or operate wirelessly so as people with accessibility requirements are not disadvantaged.
I will ensure that entrance and exit points of my site are completely accessible to all customers.

Fees and charges

Successful applicants will receive a ‘Letter of Offer & Acceptance’ (LOA) outlining their fees. Once this LOA has been signed and returned, a Tax Invoice will be issued and this must be paid in full by the advertised due date. Sites can only be confirmed once payment for the total amount due has been received.

St Kilda Festival Management do not charge any post event fees (aside from cleaning fees in the event the hired site or infrastructure is damaged).

Schedule of fees and charges
Application Fee # $31.00
Site Permit Fee
  – Total site (width x depth) = 15m2 or less (cost per m2) $77.00
– Total site (width x depth) = 16m2 or more (cost per m2) $118.00
Coolroom Site Permit Fee $123.00
Marquee Package Hire (3m x 3m) # $220.00
Marquee Package Hire (6m x 3m) # $440.00
Marquee Weight Hire # $140.00
Power
  – per 10/15amp unit) # $123.00
– 3 Phase outlet # $477.00

#Fee includes GST

From 5 July 2016, payments made by credit card (VISA, Mastercard) will incur a 0.5% surcharge to recover merchant fees charged to Council by financial institutions.

I have read and clearly understand the St Kilda Festival Fee Structure.

Terms and conditions

Please download and carefully read the following documents before continuing:-

- Important Information - Food Stall: Download Here

- Health Services Unit Information: Download Here

I have read, clearly understand and agree to all terms and conditions as outlined in the above documents.

Declaration

I understand that the submission of this information does not guarantee me a site at the St Kilda Festival and the acceptance of my application is at the absolute discretion of the event organisers. I understand that I will not be liable for payment until I have been approved as an accredited stallholder and invoiced by the City of Port Phillip according to the details I have provided in this application. I understand that I am liable for full payment of fees and charges once my application has been processed and approved by St Kilda Festival Management. I understand I will not receive a full refund under any circumstances once this payment has been made to the City of Port Phillip. I guarantee that the information supplied in this application is current and accurate at the time of submission.
I confirm that I have completed this application honestly and to the best of my knowledge and that I have read and clearly understood all information contained within this application process.

Lodgement

If you would like to supply additional information that you feel may support your application (such as photos, references from other events or festivals you have attended etc) please feel free to email them to us. In the interests of sustainability, we prefer to receive supporting information via email; however we understand this is not always possible. Alternatively, you may send any supporting information to:

If you are having difficulty completing your application online, we are available to assist you in person at a time convenient to you. In the interests of sustainability, we prefer to receive applications online or via email; however we understand this is not always possible. Please do not hesitate to contact us, if you require additional support:

Angela de Mel
City of Port Phillip (St Kilda Festival)
Private Bag 3
St Kilda VIC 3182
T: 03 9209 6266 / 0434 316 784
E: skftraders@portphillip.vic.gov.au

 

Collection notice

The personal information requested on this form is being collected by the Council for the St Kilda Festival permits process. The personal information will be used solely by the Council for that primary purpose or directly related purposes.